Last updated: [10/20/2026]

Who we are

GFY Shelters CIO (“we”, “us”, “our”) is a Charitable Incorporated Organisation registered with the Charity Commission for England and Wales, registered charity number 1163993. We are the data controller for personal information described in this notice.

Contact:
Email: hello@gfyshelters.com
Telephone: 0808 188 9017
Address: 44 Barnes Close, Leicester, LE4 7WD

What information we collect

Email and telephone enquiries. If you contact us, we receive the information you choose to give us, such as your name, email address or telephone number, and the content of your message.

Website operation. When you visit this website, our hosting provider may automatically record technical information such as your IP address, browser type, device type, pages requested and the date and time of the request. [Developer to confirm exactly what the host logs.]

Cookies. [Choose one and delete the other.]

• Option A: This website uses only strictly necessary cookies, which are needed for the site to work. They do not track you and are not used for analytics or advertising. [List each cookie: name, purpose, duration.]
• Option B: This website does not set any cookies.

We do not use analytics, advertising trackers, embedded maps, video embeds or third-party widgets on this website. We do not have a contact form on this website.

How and why we use your information

Purpose	Lawful basis (UK GDPR)
To read and reply to your enquiries about our planned educational sessions, literature, volunteering or supporting the charity	Legitimate interests: we need to respond to people who contact us [trustees to confirm]
To keep the website secure, working properly and free from misuse	Legitimate interests [trustees to confirm]
To meet our legal and regulatory duties as a charity	Legal obligation

We do not sell your information, and we do not use it for automated decision-making or profiling.

Who we share your information with

We do not share your information with others except where needed to run the website and handle enquiries, or where the law requires it. Our current recipients are:

• Website hosting provider: [name, location of servers]
• Email provider: [name of provider for hello@gfyshelters.com]
• Professional advisers, regulators or law enforcement, only where legally required.

[Add or remove providers according to the actual setup. If any provider processes data outside the UK, state this and the safeguard used.]

How long we keep your information

• Enquiry emails and call records: [retention period set by trustees]
• Website server logs: [retention period, confirm with hosting provider]
• Other records: [retention period, if any]

Your rights

Under UK data protection law you have the right to:

• be told how your information is used
• access a copy of your information
• have inaccurate information corrected
• have your information erased in certain circumstances
• restrict or object to our use of your information in certain circumstances
• receive your information in a portable format, where applicable

To use any of these rights, contact us using the details above. We will not charge a fee for a normal request.

Complaints

If you have a concern about how we have handled your information, please contact us first so we can try to put things right. You also have the right to complain to the Information Commissioner’s Office (ICO):

Website: https://ico.org.uk/make-a-complaint/
Telephone: 0303 123 1113
Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

Changes to this notice

We may update this notice from time to time. The date of the latest version is shown at the top of this page.